Organisational efficiency has always been a major goal for most companies, irrespective of industry. Reduced costs and time to complete tasks would be the ideal framework in which all organisations want to function. It would also mean a higher level of efficiency in the organisation. Better plans will be made with flawless execution. However, this situation is not easy to attain. Even with the ideal workforce and the best strategy, achieving operational efficiency doesn’t come easy. Even though organisational efficiency is measured through improved productivity at minimal costs, there are a number of other factors which impact it. These may include both internal and external factors. As a project manager, there are certain measures that you can take to improve the overall efficiency of the organisation. Read on to know how you can turn things around to your advantage.
Track Resource Productivity and Utilisation
Employee productivity is not just dependent on their enthusiasm or willingness to work. It also depends on the company’s goals and how their tasks are delineated. Therefore, it is important that you develop the capability of your resources while improving your efficiency of the organisation. In order to do that, it is important that you are aware of the exact capability of your resources and how they are engaged at work. A good way to do that is by using a resource management tool for your projects. With improved visibility, it is easy to figure out how your resources are utilised across projects. This helps distribute work evenly among resources, and plan future projects better. At the end of the day, you can also avoid last-minute hiring, saving time and money for your organisation.
Keep Your Goals in Mind at All Times
It is difficult to motivate your employees to do better work when your goals are unclear. Therefore, it is important that you understand and identify with the company goals before you take up projects. Aligning tasks to the company strategy is important to deliver valued products on time to your clients. Having a clear cut goal and strategy to implement projects helps save time and avoid costs in the long run.
Make sure that your goals follow the “SMART” narrative, i.e., specific, measurable, attainable, realistic, and timely. Revisit your project objectives, and make sure that they are aligned with the company goals. While assigning employees with tasks, make sure that they understand what is required of them.
Improve Communication Among Team Members
Communication is the only way to build a closer bonding with your colleagues and team members. With improved discussions among team members, you will be able to remove bottlenecks and complete projects much faster. Whether you are working with your team from the same office, or remotely, effective communication helps save time and gets work done much faster. And with the advent of the internet, it is not only email that you can get in touch with. Social networking platforms specially designed for companies help remote teams stay connected on a regular basis. While it is an effective bonding mechanism, too much of communication can create issues as well, while using up more of your team’s time. This is why, it is mandatory that you plan meetings with only the people involved. You can then stick to the agenda and ensure everyone concerned knows what the next step is.as well.
Encourage Flexible Work Options
Gone are the days when working for fixed hours every day was the norm. Flexible working hours have been experimented by companies across the world, and has proven to be beneficial for both companies and their employees. Flexible working hours, such as variable work timings and work from home options, have helped companies increase their productivity. Recently, Microsoft experimented with a 4-day week at their Japan office, and have reported a productivity jump of 40%. In addition, It also makes projects cost and time-efficient, while helping companies save on overheads and also maintain a lower downtime on machinery. Having a flexible working policy would also help you attract a diverse skilled workforce, due to its benefits. Giving your employees a flexible work schedule helps them maintain a healthy work-life balance. Not only are they completely focused during their working hours, they can also take care of personal emergencies and focus on work better at the same time.
Distribute Tasks Among Your Staff Members
The only way to show your efficiency at work is not just by doing all the work yourself. While it does show that you are efficient, it does not mean the best work ethic. This is true especially when you are working in a team, and have multiple projects to handle.
For one, you would obviously end up wasting a lot of time if you try to do all the work yourself. A better alternative is to delegate tasks among your team members. Not only does this make your workload lighter, it also helps save a lot of time and boost employee morale. With proper delegation of tasks, there will be better communication and better bonding with your team members.
Offering responsibilities to your team members will make them better qualified for projects in the future. With better leadership skills, it ensures that your employees will not only be an asset to the company, but also have great personal growth as professionals. Improving organisational efficiency may be reducing production costs and saving time. However, it also means investing in the company’s future and helping it become better in the long run. By using the above tips, both team members and company goals will be fulfilled in time. What steps are you taking to improve the organisational efficiency at your workplace? Let us know in the comments below.